As an administrator, your initial thought about allowing people to populate a site with content, seemingly indiscriminately, might be one of skepticism. However, with a few controls, you can limit where this is done, while providing important benefits that centralized content management offers both you and your users.
Web authoring pros and cons
For publishers and business users, some benefits of web authoring include the following:
It provides analyst teams who work collaboratively with a central location in which to provide input.
It enables people who do not have Tableau Desktop to connect to data sources and create workbooks.
It enables people to access content when they are away from their Tableau Desktop computer or VPN, whether on a computer or a hand-held device.
It can provide a framework for enabling consistency across Tableau reports.
By making template workbooks available on the server, analysts can download or create new workbooks with data connections, branding, and formatting already in place.
For administrators, benefits can include the following:
Fewer Tableau Desktop deployments to manage and support.
Fewer computers that need to have database drivers installed.
Capacity to govern content.
More accurate monitoring of what people are doing with Tableau.
Some disadvantages to web editing include the following:
For analysts, web editing functionality is not as extensive as in Tableau Desktop (although it continues to evolve toward that parity).
For administrators, more people working on the server might mean upgrading systems.
Without publishing guidelines, content proliferation on the server is expected.
This can confuse the people who rely on published Tableau dashboards and data sources, degrade server performance and data quality, and potentially affect data security.